schoolAssets
Devices, inventory, parts, audits and check-in/out
Set up
Get it ready for your district
- Asset typesThe kinds of assets you track, like Laptop, Tablet or Projector. See the ones schoolOS provides, add your own, rename them and remove the ones you don't use.
- Asset statusesSee the statuses every asset can have, like Active, In Repair or Lost, add your own, and choose each one's color and what it means.
- Asset tagsChoose the tag the next new asset gets, like MCHS0001, and how schoolOS counts up from there for every asset after it.
- ManufacturersThe makers of your devices, like Apple, Dell or Lenovo. See the ones schoolOS provides, add your own, and rename or delete them.
- ModelsThe device models you own, like MacBook Air 13 or Chromebook 3100, each under its manufacturer. See the ones schoolOS provides, add your own, and rename or delete them.
- Asset fieldsAdd your own fields to assets, like a cart number or a condition, choose whether they're required and searchable, and set the order they show in.
- Import assetsAdd or update many devices at once from a CSV file. Map your columns, let schoolOS check every row in the background, fix the rows that need it, then import the rest.
Everyday tasks
Things you'll do often
- AssetsThe list of every IT device in your district. Search and filter, choose columns, save views, edit many devices at once, export to CSV, and open a device's own page.
- My devicesSee the devices and equipment your school has assigned to you, copy a tag or serial number, report a problem with one, or ask the agent about it.
- Log a repairRecord a repair on a device, say whether the damage was accidental, deliberate or wear and tear (with an AI suggestion you can change), and see what a fee will do before you save.
- InventoryThe list of your facilities assets, like vehicles, HVAC units and charging carts. Search and filter, choose columns, save views, and change status, location or assignee for many at once.
- Your studentsFor parents and guardians. See each of your students' school and grade, the devices assigned to them, and get to the requests made for them.
- PartsThe parts you keep for repairs, like chargers, keyboards and screens. See what's in stock and in use, add parts and stock, and link parts to the devices they went into.
- Check-in/outHand devices out and take them back by scanning. Check Out assigns a device to a person; Check In returns it to stock, with optional storage slots, return receipts and a note. Every scan is logged.
- AuditsCount your devices. Audit a school, a room, a saved view or a filter, scan to confirm, sort out devices found in the wrong room, download the results, schedule audits, and run room checks.
Settings
Every option, what it does and when to change it
- Label designerLay out your asset labels, pick your printer and labels (Avery, Zebra, Dymo or Brother), preview and print them or send them to a Zebra, save the design every asset prints with, and print a run of asset tags.
- Funding sourcesGive each grant or budget an awarded amount and see what the assets it paid for have spent, and what's left.
- Depreciation schedulesSet how your devices lose value over their useful life, for all assets or for chosen device types and models, so schoolOS can show each device's book value and when it's due for replacement.
- Device HealthCheck every synced device for what needs attention, from a Chromebook about to lose updates to a Mac with its disk unencrypted, with Info, Warning and Failing levels that each notify a team or open a ticket.
- Fine ManagementRepair types and fine reasons in one place, each with a default amount: what people pick from when they log a repair or add a fine.