Models

Admin › Assets › Models lists the device models you own, each under its manufacturer: Dell Chromebook 3100, Apple iPad (9th generation), HP ProBook 450. Models let people filter and report on exactly which devices they have, and depreciation schedules can target them.

Global and your own#

• Global models are set up by schoolOS for every account. You can use them, but not change or delete them.
• Models your account added show your account's name in Visibility. Only your account sees them.

Imports add models too: a model in your file that its manufacturer doesn't have yet is added for your account. See Import assets.

Who can use it#

• View models (models.view) opens the page. Without Manage models, a note says your access is view-only.
• Manage models (models.edit) adds your own and changes them.
• Delete models (models.delete) deletes your own.

Search#

Search models... matches the model name, the manufacturer, the Description and the account name, ignoring capitalization, anywhere in them. Add a * to match from the start instead: Chromebook* finds "Chromebook 3100" but not "Dell Chromebook".

Filters#

Filter narrows the list, across every page of it, and the count under the table follows:

• Manufacturer. One or more manufacturers, Global or your own.
• Asset type. One or more asset types: models of your assets of that type.
• Visibility. Global or Account (your own).
• Usage. Has assets or Unused, counting your account's assets.

Filters combine with each other and with search. They're kept in the page's address, so a filtered list can be bookmarked or shared, and Clear search and filters under an empty result starts over.

The table#

20 to a page. Rows per page shows 50 or 100 instead. The columns:

• Name, with the model's picture when you've uploaded one. A device with no photo of its own shows its model's picture first; see Which picture a device shows.
• Select several of your models and the toolbar offers Set picture: search "iPad", select every iPad model, and one upload shows for all of them.
• Manufacturer.
• Description. A dash when there isn't one.
• Visibility. Global, or your account's name.
• The … menu at the end of a row has Edit and Delete. You see it only on models you can change.

Select Name, Manufacturer, Description or Visibility to sort the whole list by it, not just the page you're on. Columns hides or reorders the columns, and dragging a column's edge resizes it; both are kept in this browser. The arrows under the table move between pages.

Add a model#

1. Select New model.
2. Type the Model name.
3. Pick its Manufacturer. It's required. You can pick a Global manufacturer or one of your own; add a missing one on Admin › Assets › Manufacturers first.
4. Fill in Description if you like.
5. Picture (optional). Choose a picture (PNG, JPEG, GIF or WebP, up to 2 MB).
6. Select Add model, or Cancel to close without saving.

The same manufacturer can't have two of your models with one name.

Change a model#

Select one of your rows, or Edit in its … menu. Change the name, the manufacturer, the description or the picture (Change picture, or Remove), and select Save changes.

A rename carries through, at once, to every asset using the model: they show the new name. Depreciation schedules that target the model keep covering it too, because they point at the model itself, not its name. Changing a model's manufacturer moves its assets to that manufacturer as well.

Delete a model#

Open the … menu on one of yours, select Delete and confirm. It's deleted for good.

A model in use can't be deleted. Instead, … is in use says how many of your assets use it (deleted assets that still record it count too), and View the … assets opens Assets filtered to that model. Move them to another model, or merge it, below.

Merge a duplicate#

When two models are the same device ("Latitude 5440" and "Latitude-5440"), merge the one you don't want into the one you keep:

1. Open the … menu on the duplicate, select Delete and confirm. … is in use opens.
2. Under Merge into another model, search for and pick the one to keep. Models are listed with their manufacturer.
3. Select Merge into ….

Every asset on the duplicate moves to the model you picked, and to its manufacturer; depreciation schedules that targeted the duplicate target the kept model instead. Then the duplicate is deleted. It all happens at once: if anything fails, nothing changes. The merge can't be undone, and it's recorded in the audit log.

You can merge into another of your account's models or into a Global one, never into another account's. Merging needs Delete models.

Merge, rename, or edit the devices?#

| Choose | What happens | When | | --- | --- | --- | | Merge | Every device on the duplicate, and every depreciation schedule that names it, moves to the model you keep. The duplicate is deleted. | Two entries are the same device: "Latitude 5440" and "Latitude-5440", or your own copy of a Global model. | | Rename | Only the name changes. Its devices and schedules stay on it. | There's one model, and its name is misspelled or incomplete. | | Bulk edit the devices on Assets | You choose which devices move. The model stays. | Some devices were given the wrong model, but the model itself is right for others. |

For example, a district's import added "Chromebook 3100 2-in-1" for 400 devices that are really the plain "Chromebook 3100". The 3100 is on its own depreciation schedule, and the 2-in-1 entry is on none. Merging the 2-in-1 entry into "Chromebook 3100" puts all 400 on that schedule. Had the district also owned real 2-in-1s, it would have bulk edited the mislabeled devices instead and kept the 2-in-1 model.