Fine Management

Admin › Assets › Fine Management holds two lists, on two tabs. Repairs is what people choose from when they log a repair on an asset: Screen Replacement, Battery Replacement, Liquid Damage, each with an optional default cost that fills in the repair's cost. Fines is what they choose from on Add fine: Lost device, Accessory, or a reason of your own like Lost charger, each with an optional default amount that fills in the fine. Consistent lists make reports worth reading, and defaults save typing the same price every time.

Where you start#

Your account starts with fifteen common device repairs, from Screen Replacement and Keyboard Replacement to Software / Reimage and Other, none with a cost. They're added the first time anyone opens this page or logs a repair. Change, add and remove them to fit your district.

Who can use it#

• View asset types (asset-types.view) opens the page. Seeing the list also needs View assets (assets.view), as the repair form does.
• Manage asset types (asset-types.edit) adds, changes and removes repair types, here and from the repair form itself (where a new one lands in this list).

Everyone works on their own account's repair types. schoolOS staff pick the account from the Account picker beside the search box first.

The list#

Sorted in the starting order, then by name. Select Name or Default cost to sort by it instead, and Search repair types... to find one by name. The columns:

• Name.
• Default cost. In dollars. A dash when there's none.
• The … menu at the end of a row has Edit and Remove. Selecting the row edits it too.

Add a repair type#

1. Select New repair type.
2. Type the Name, like "Screen Replacement".
3. Fill in Default cost (optional) if the repair usually costs the same.
4. Select Add repair type.

When someone picks the type on a repair, its cost fills in the repair's Repair cost. They can still change it for that repair.

Set a default cost, or leave it empty?#

| Option | What happens on a repair | Choose it when | | --- | --- | --- | | Set a default cost | Repair cost fills in with it. | The repair costs about the same every time, like a Chromebook screen from your usual vendor. | | Leave it empty | Repair cost starts empty. If the technician leaves it that way, the repair is saved at $0. | The price depends on the job, like Liquid Damage or Other. |

The default cost is what the repair costs your district. It never fills in the fine: charging a student or family is a separate switch on the repair, Assess a fee to the user, with its own amount. See Fines.

For example, a district that pays $45 for every Chromebook screen sets Screen Replacement to 45. A technician logging one picks the type and saves; repair reports then add up real costs without anyone typing a price. Liquid Damage stays empty, so the technician types the quote from the repair shop.

Adding a name you already have, or had and removed, updates that one instead: it gets the new cost and is back in the repair form.

Change a repair type#

Select the row, or Edit in its … menu. Change the Name or Default cost (optional), and select Save changes. Repairs already logged keep the name and cost they had.

Two repair types can't share a name. Renaming one to a name another has says so ("A repair type named … already exists."); if the other was removed, add it again with New repair type to bring it back instead.

Remove a repair type#

Open the … menu on the row, select Remove and confirm with Remove repair type. The type leaves this list and the repair form. Repairs already logged keep its name. To bring it back, add it again with the same name.

Fine reasons#

The Fines tab lists the reasons Add fine offers (Fines). Your account starts with six, marked Built-in: Lost device, Stolen device, Device not returned, Spare not returned, Accessory and Other. Rename them, give them a default amount, add your own and remove the ones you don't charge for. Reading the tab needs View fines (fines.view); changing it needs Manage fines (fines.manage).

• Name. What the office picks on Add fine, and what the fine reads as on the Fines page, on profiles and in reports. A built-in reason keeps its meaning under any name: your "Replacement, lost" is still a lost device, so the Missing prompt still picks it and MySchoolBucks still files it the same way.
• Default amount. Fills in the fine's Amount when the reason is picked. Empty, the column says where the amount comes from instead: the built-in device reasons start From the fine schedule (fine settings), Accessory from the accessory price list, and anything else is Entered by hand. A default amount on a built-in reason wins over the schedule.

Select New fine reason, type the Name and, if it usually costs the same, a Default amount (optional), and select Add fine reason. Select a row, or Edit in its … menu, to change either. Remove takes a reason off Add fine; fines already added keep it, and adding the same name again brings it back. Two reasons can't share a name.

For example, a district that charges a flat $30 for a lost charger adds Lost charger with a default amount of 30, and sets Lost device to a default of 250 so every lost Chromebook costs the same whatever it was bought for. An Other fine still asks what it's for; a reason of your own says so by its name.