IT Dashboard

Go to Insights › IT Dashboard for a quick read on your IT devices: how many there are, what they cost, and which need attention. Select any number to open Assets showing exactly the devices behind it.

It's a fixed dashboard: you can't add, move or remove anything. For your own charts, use Insights.

You need Open the IT and Facilities dashboards (dashboards.view) and View assets (assets.view), on an account with schoolAssets.

What counts as an IT device#

The dashboard counts IT assets: the ones created on Assets, or, for older records, the ones whose asset type belongs to IT. Facilities inventory is on the Facilities Dashboard instead.

It counts only the devices your role reaches: your whole account, one district, or your own locations.

The device numbers are always as of now: how many devices you have and what state they're in today. There's no date range for them, so the Devices tab has no time frame picker.

Filters#

Select Filter next to the tabs to narrow the whole tab. On the Devices tab you can filter by:

• Location. Devices at the schools you pick. Only the locations your role reaches are listed.
• Asset type. Devices of the IT asset types you pick.
• Assigned to. Devices assigned to the people you pick. Type two or more letters of a name to find someone. You see this filter only if you have View people (users.view) and your role reaches more than your own devices (its asset reach is Their teams' or All). With Own reach there's no one else's device to narrow to, so it isn't offered, and a shared link that picks someone opens without that filter for you.

Every card, chart and list on the tab then counts only the matching devices, and the Assets list a card or a pie slice opens carries the same filters. Picking several values in one filter shows devices that match any of them; using two filters shows devices that match both.

Each pick shows as a chip under the button. Select the X on a chip to remove it, or Clear all to remove every filter. The filters are part of the page address, so a bookmark or a shared link opens the same filtered view, and it stays after a reload. Someone who opens your link still sees only the devices their own role reaches.

When nothing matches, the tab says so above the cards, with Clear filters, rather than leaving you to wonder why every number is zero.

For example, a middle school tech assigned to one building picks that building under Location and Chromebook under Asset type: Missing Devices now counts only the building's missing Chromebooks, and selecting it opens the Assets list showing exactly those.

The cards#

The Devices tab starts with these cards. Select one to open Assets filtered to exactly the devices the card counts: the card's own condition and the dashboard's filters show as ordinary filter chips on the list, so you can sort, export or act on those devices, and remove a chip to widen the list.

• Total Devices (Active in fleet). Every device that isn't retired. A device counts as retired when its status means Retired or disposed, like Retired, Disposed or Surplus. The list opens with Status is not: Retired or disposed.
• Total Inventory Value (Sum of purchase prices). The purchase prices of those devices, added up. A device with no purchase price adds nothing. The list opens with Status is not: Retired or disposed and a purchase price greater than 0.
• Repair & Broken (Including broken assets). Devices whose status means In repair, like In Repair. The list opens with Status: In repair.
• Missing Devices (Needs investigation). Devices whose status means Missing, lost or stolen, like Missing, Lost or Stolen. The list opens with Status: Missing, lost or stolen.
• Inactive Devices (Retired or Unused). Devices counted as retired, as of now. Shown to schoolOS staff. The list opens with Status: Retired or disposed.

A status chip like Status: Missing, lost or stolen matches every status set to mean that, whatever it's called, so the list always agrees with the card. If you can't open Assets, a card opens a short pop-up list instead.

What each status means is set on the status in asset statuses, never read from its name: a status of your own called "Broken" counts under Repair & Broken only if it's set to mean In repair. A device whose status means In use / other is counted only in the totals.

Devices by location#

Device Distribution (Location) is a pie of where your devices are. Your four biggest locations get their own slice. Everything else is one Other slice. Devices with no location count as Unknown.

Select a slice to open Assets at that location, with the dashboard's filters. Other opens the devices at every location except the four named slices (Location is not those four). The Unknown slice, and Other when Unknown is one of the named slices, still open a pop-up list: a device with no location can't be picked in the list's Location filter.